Meeting Room Policy

The primary purpose of the meeting rooms at Avon Lake Public Library is to provide facilities for library-related activities. Needs of the Library for use of the meeting rooms take precedence over use by outside groups.

As a community service, the Library makes its meeting rooms available for use by community, non-profit and professional organizations for educational, cultural, civic, social, political and religious purposes. Groups may use the meeting rooms both for private meetings and to present to the general public, consistent with the informational, educational, recreational or cultural purposes of the Library, and must be non-soliciting in nature. Groups using the meeting rooms must not disrupt the normal functions of the Library.

Board of Library Trustees
Revised, July 2010

View Our Meeting Room Calendar

Request a Meeting Room - Confirmation of your request, regarding availability, will follow.

If the meeting or program extends beyond the Library’s regular hours of staffing, a $10 fee will be charged.

The fee must be submitted with the application before the room is permanently booked. Reservations without application and payment will be termed tentative prior to permanent status and subject to cancellation after 10 days.

The use of the meeting room by other governmental entities is free.

An extra fee may be charged if the group’s use of the room results in the need for repair to library furnishings or equipment or if excessive clean-up is required by library staff. Imposition of this fee will be at the discretion of the Director.

1. A library-sponsored program will take precedence over community groups for use of a tentatively scheduled room on that date or at that time. An attempt will be made to provide an alternate date or time for the group.

To reserve a meeting room, the person in charge must be at least 18 years of age.

Rooms must be reserved in advance. Tentative reservations can be made by phone, 440.933.8128, or in person at the Circulation desk.

Reservations are guaranteed once the Meeting Room Application and fee are received. Applications are available at the Circulation desk.

Meeting space may be reserved for use only during normal hours of operation.

Reservations are made on a first come/first served basis.

Rooms may be booked…

Standing or ongoing meetings may be booked one year in advance.

Any adult making a reservation for a meeting room must agree to assume full responsibility for any damages to the facility or equipment which may occur as a result of the group’s activities. Waste should be placed in the proper receptacles and utensils cleaned and put away. The Library reserves the right to charge additional fees if the room requires repair beyond normal use.

The Library is not liable for injuries to people, damage to their property, or loss of property belonging to individuals or groups using the meeting rooms.

Failure to abide by these rules for meeting room use may be justification for denying the group further use of meeting rooms.

The Board of Library Trustees reserves the right to amend these regulations at any time. For good cause, the Director may waive any meeting room regulation and may deny or cancel any application for reservation of meeting room space.